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How to Clean and Disinfect an Office Professionally – Tips & Advantages

Laura Canela • May 28, 2020

When you walk into an office that’s clean and tidy, it draws you in and puts you in a state of mind to be productive. More importantly, it makes a great first impression on customers or clients. A weekly office cleaning will reduce your overall cleaning time and costs. When you hire a professional cleaning service to clean your office, you also get your bathroom and kitchen areas cleaned and sanitized regularly which saves your employees from having to spend their time cleaning.

When you own a business, a cleaning service isn’t a luxury, it’s a necessity. As a professional, your biggest priority should be tending to and growing your business. When you leave the cleaning to professionals, you can leave your office cleaning to professionals that do that best.

Steps for Cleaning an Office

When you’re ready to hire a cleaning service, here are some questions you can ask about what they know about:

  • How to clean an office building
  • How to clean office chair fabric
  • How to keep an office clean
  • How to deep clean an office

To give you an idea of the process, here are some of the common steps that cleaning people take in cleaning the office:

  1. Ask the office manager to organize all loose papers in the workstations and declutter as much as possible.
  2. Disinfect the restrooms. For the safety of employees and patrons, restrooms should be cleaned and disinfected daily because they’re high traffic areas. Scrub the toilet bowls with a disinfectant using a toilet brush. Use disinfectant to wipe the seat, lid, and outside of the tank and the base of the toilet. Insert deodorizers in the toilets for freshness between cleanings. Wipe down the sink and counter areas with disinfectant. Sweep and mop the floors. Refill supplies such as soap, toilet paper, and paper towels.
  3. Clean the kitchen area or break room. Wipe down the outside of the refrigerator including the sides of the doors with disinfectant. Use disinfect spray or wipes to clean countertops, sinks, tables, and chairs with disinfectant spray. Clean the inside of the microwave with a disinfecting cloth. Clean the dish drain. Wash kitchen linens and replace worn dish sponges.
  4. Empty wastebaskets every day. Be sure to get the ones in the breakroom, restroom, conference room, public area, and all office areas.
  5. Clean and sanitize desktops so there is no dust, food, or smudges.
  6. Wipe down light switches, handles, doorframes, and doorknobs with disinfectant.
  7. Vacuum, sweep, and mop floors.
  8. Dust and wipe down computer monitors and keyboards.
  9. Remove cobwebs and dust light fixtures.
  10. Spot clean the windows, mirrors, and any other shiny surfaces.
  11. Clean, dust, vacuum reception areas, meeting rooms, and communal areas.

When your workplace if professionally cleaned, it will have a positive impact on your employees and will enhance their productivity. Your clients, visitors, and patrons will have a great first impression of your operation.

there are many different types of disinfectants that can be used to disinfect various items .

Tips on How to Clean an Office Building While Respecting the Workspace

 

When you clean an office, it’s important to consider the needs of those who work there. Employees like a neat, clean workspace, but remember that it’s their workspace. Try to disrupt workspaces as little as possible. Here are some tips to help.

 

  1. If an employee is in the space, courteously ask if you can enter or clean the space. Take note if they’re on the phone or in a meeting. They may ask you to come back later or just ask that you empty the trash. Don’t operate loud equipment near workspaces when employees are working.
  2. Don’t disturb paperwork on desks. Be aware that papers stacked on top of the trash can may be serving as a shelf. Ask or leave them as is.
  3. Don’t unplug computers, printers, or monitors. Don’t plug your equipment into shared strip plugs. Some companies use dots to identify preferred plugs.
  4. When no employees are present, do a general dusting according to the contract and spot clean as needed.
  5. Empty wastebaskets and put them back in the same place.

How to Deep Clean an Office

Dust and dirt build-up in small spaces over time so it’s a good idea to do a deep office cleaning once in a while. Periodic deep cleaning will also help with employees that have allergies. Don’t overlook these office deep cleaning tips:

  • Dust using a microfiber cleaning cloth in hard-to-reach areas like the top shelves and ceiling fans.
  • Dust in the corners and under desks where dust and cobwebs can build
  • Deodorize by spritzing green air fresheners in the corners of rooms and in high-traffic areas.
  • Perform a thorough vacuuming including underneath and behind furniture, paying special attention to high-traffic areas.

How to Disinfect an Office Space

The best way to get a clean-smelling office is to get rid of odors at the source while cleaning and disinfecting. Pay special attention to areas where hands and food come into contact.

  • Keyboards
  • Phones
  • Sink faucet handles
  • Door handles
  • Break room countertops

Note: Throw out bad food and scrub down refrigerator shelves monthly.

Advantages of having a Clean and Disinfected Office  

  • Today, due to COVID-19 keeping an office clean and disinfected is a must thing to do because it ensures the safety of your employees and customers.
  • A team of professional cleaners who have the right equipment and products will leave your office neat.
  • A neat and fresh office will put your employees in a great state of mind. As a result, they will be more productive.
  • A shining office will cause a good impression on your clients. They will have the perception that your company is organized and under control.
  • You will save money and energy. If you delegate the cleaning to professionals, you will have one less thing to worry about. Furthermore, you can dedicate your valuable time to other things because you don’t have to invest your time cleaning. You will also save in cleaning products because professional cleaners bring with them all that is needed.

Your employees spend many hours at their workspaces. A clean space is important for their physical and mental health. This is why it’s so important to have weekly office cleanings as well as occasional deep cleanings done by a professional cleaning service.

  • 1. How Much to Charge for Office Cleaning?

    The cost of office cleaning services can vary based on the size of the office, frequency of cleaning, and specific services needed. It is common to charge per square foot or offer a flat rate. Research local competitors, and seek out your overhead costs.

  • 2. How to Start an Office Cleaning Business?

    ● Understand the market, competition, and legal requirements.

    ● Outline your services, target market, and financial projections.

    ● Register your business, obtain necessary licenses, and comply with local regulations.

    ● Develop a marketing strategy to attract clients.

    ● Invest in quality cleaning equipment and supplies.

    ● If needed, hire reliable and trustworthy staff.


  • 3. How Can I Clean My Office Faster?

    ● Set job targets and establish a disciplined cleaning schedule.

    ● Invest in efficient cleaning tools and equipment.

    ● Encourage employees to keep workspaces organized to streamline cleaning.

    ● Explore dry dusting and using multi-surface cleaner methods.


  • 4. How Do I Make an Office Cleaning Schedule?

    ● Assess the specific cleaning requirements of each area. Moreover, determines how often different tasks need to be performed.

    ● Clearly define tasks for each team member and schedule cleaning during non-disruptive hours.


  • 5. How Do You Declutter a Messy Office?

    ● Organize items, keep what's essential, and discard unnecessary items.

    ● Invest in storage solutions to keep items organized.

    ● Lastly, encourage employees to maintain a clutter-free workspace.



  • 6. What is the First Step of Cleaning an Office?

    Remove any items from surfaces to allow for thorough cleaning and then begin from top surfaces and work downward to capture falling dust.

  • 7. What is the 7-Step Cleaning Process?

    ● Start by clearing the area of any obstructions and gathering the necessary cleaning supplies. 

    ● Eradicate accumulated dust from surfaces and items.

    ● Clean floors by either vacuuming or sweeping to eliminate dirt and debris. 

    ● Utilize appropriate cleaning solutions to mop floors thoroughly. 

    ● Wipe down surfaces with disinfectant to eliminate germs and bacteria. 

    ● Address specific areas or items that require extra attention. This may include stains, stubborn dirt, or overlooked spots.

    ● Conduct a final inspection to ensure all areas meet cleaning standards before the task completion. 


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