Maintaining a facility can be demanding and time-consuming. However, there is a way to make the cleaning process simpler and faster. With a facility cleaning checklist template, you can maintain any facility more efficiently and with less stress. Whether you’re part of a facility maintenance team or a commercial cleaning company, this tool helps streamline your workflow. For those offering cleaning services in NYC, having a structured checklist is especially valuable—it ensures no task gets overlooked and that high standards are consistently met in fast-paced environments.
The template we have prepared is applicable to all types of businesses and facilities:
Facility Cleaning Checklist: General Upkeep
The general area needs to be cleaned at all times to maintain a safe and welcoming environment. By using a cleaning checklist, all you need to do is follow the listed tasks and check off each one as it’s completed. This ensures nothing is missed during routine upkeep. General upkeep includes tasks such as dusting, mopping, disinfecting high-touch surfaces, and taking out the trash. For teams offering Brooklyn cleaning services, having a clear, organized list boosts efficiency and helps maintain consistently high standards across every facility.
- Empty the trash. Clean and reline the trash bins
- Sweep, vacuum, and/or mop the floors (depending on the type of floor).
- Wipe down the countertops. Sanitize the surfaces.
- Wipe the front doors. Wash them if needed.
- Wipe and sanitize the desks and cabinets. Include the keyboards, computer equipment, and phone.
- Dust the file cabinets, desks, and other hard surfaces.
- Wipe the chairs and tables.
- Clean the windows and sills.
- Dust the wall hangings, frames, and other decors.
- Always tidy up the personal area.
Facility Cleaning Checklist: Exterior
Maintaining a facility doesn’t just mean taking care of the interior—it also includes the exterior. A clean and well-kept exterior makes a strong first impression. When cleaning outside, focus on walkways and keep the front space clutter-free and debris-free. Be sure to remove any loose stones, cracks, debris, and other litter from the pavement. For businesses offering green cleaning services, using eco-friendly products and sustainable methods for outdoor maintenance helps preserve the environment while maintaining a professional appearance. Follow this list to ensure every exterior area is clean and safe.
- Keep the personal area tidy.
- Remove any debris or hazards that are blocking the walkways.
- Clear the surrounding area and remove all leaves, litter, and other debris.
- Check whether the shrubs and trees need trimming.
- Check if roof inspection is needed. Schedule maintenance when needed, especially after or before a storm.
- Check if power washing is needed. In a year, pavement needs to be power washed at least twice.
Read Also: Leave Your Place Spotless with This Move Out Cleaning Checklist
Facility Cleaning List: Office Areas
The office area is where most people—employees and clients alike—spend time and interact, so it requires extra care and attention. It’s important to sanitize high-touch surfaces where bacteria may thrive, such as computer keyboards, mice, desks, and shared equipment. A clean office promotes better health, productivity, and a more professional environment. For companies offering same day cleaning in NYC, focusing on these high-traffic areas ensures quick, efficient results that keep the workspace spotless and safe. Here’s what you can follow:
- Empty the trash cans. Reline them after cleaning.
- Dust the desks, file cabinets, and hard surfaces.
- Sanitize the desk surfaces and cabinets.
- Wipe down chairs, tables, and other surfaces.
- Clean and sanitize keyboards, computer mouse, equipment, phone, and other things that are frequently touched.
- Dust wall hangings, decors, and frames.
- Wipe and clean the windows and sills.
- Organize and declutter the personal area.
Facility Cleaning List: Bathrooms and Restrooms
Bathrooms take more time to clean and require thorough, frequent sanitization to prevent bacteria build-up. These high-traffic areas should always be a top priority, especially for those offering commercial cleaning in New York. Key touchpoints such as door handles, sink spout handles, and toilet handles must be sanitized regularly, as they are hotspots for germs. Consistent attention to detail in these areas ensures a healthier environment for everyone in the facility. Here’s the full checklist for bathrooms:
- Empty the trash and sanitize the receptacle.
- Sanitize and wipe down sinks, countertops, bathroom fixtures, and toilets.
- Refill soap dispensers and toilet paper.
- Wipe and shine the mirrors and glass surfaces.
- Clean the partition walls.
Facility Cleaning Template : Break Rooms and Kitchens
These areas are shared by both employees and management, making them prone to becoming disorganized and dirty quickly. When cleaning common areas, focus on high-touch surfaces such as door handles, vending machine buttons, water fountain buttons, and spouts. These should be sanitized daily to maintain a clean and safe environment. For those offering professional cleaning services, paying close attention to these frequently used areas is essential to delivering consistent, high-quality results. Here’s a cleaning template you can follow:
- Wipe down and sanitize the fixtures.
- Clean and sanitize tabletops, refrigerator, microwave, sink area, vending machines, and water coolers.
- Wipe down the chairs and tables.
- Clean the fridge and remove old and unclaimed food.
- Regularly empty the trash cans. Reline them after.
- Sweep, mop, or vacuum the floors.
Fire and Electrical Safety Assessment
This may not be cleaning per se; but it is part of your responsibility. Make sure to do the following: Regularly check the emergency sprinklers. Take note of any wear or damage.
Keep your fire safety protocols up to date.
Elevator Safety
For buildings with elevators, it’s important to regularly check for any scheduled inspections and ensure they are up to date. While elevator maintenance typically falls under building management, cleaning teams should also play a role in maintaining cleanliness and hygiene in and around the elevator. This includes sanitizing buttons, railings, and floors. For teams providing residential cleaning in NYC, attention to elevator safety and cleanliness is a key part of delivering reliable, full-service care in multi-unit buildings.
Lighting Assessment
Check if there are any expired bulbs. Schedule regular maintenance for the lighting.
AC Vent Assessment
Always make sure that the air conditioning units are in great shape.
Examine the air vents regularly. Check for mold and dust. Clean accordingly.
Check if the filters need replacement. Typically, the filters must be replaced once every 1 to 6 months, depending on your assessment.
It is your job as a facility manager to maintain the cleanliness of the establishment. Make your job easier by following the facility cleaning checklist template we have prepared. Get cleaning facility services from a professional company to keep the facility you are managing clean and fresh.
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